Job Openings

Office Manager/Bookkeeper
We are seeking an experienced Office Manager/Bookkeeper for 32 hours per week to manage the daily financial and administrative activities of the organization. The key components of this position include:

  • Overseeing the day-to-day operations of the office, including answering the phones, maintaining filing systems, ensuring licenses remain up to date, facilitating repairs and software updates on office equipment and computer systems, ordering supplies, and working with other staff to create a professional, welcoming atmosphere.

  • Bookkeeping and financial tracking, including managing accounts payable and receivable, reconciling daily resale shop sales, preparing monthly financial statements, grant tracking, filing state sales tax, maintaining payroll and sales tax records, and working with the Executive Director to develop and monitor annual budget.

  • Fundraising support, including assisting with special events, the annual appeal and the town solicitation process, maintaining the donor database, processing donations and sending acknowledgment letters.

  • Maintaining confidential personnel records and providing other HR support as needed.

  • Coordinating a great team of office, special event, and resale shop volunteers.

  • Supervising the Resale Shop Assistant.

Qualifications

  • Degree in business administration, accounting, finance or relevant professional experience.

  • 3+ years of bookkeeping experience. Experience in the non-profit sector preferred.

  • Proficient with QuickBooks and Microsoft Office Suite.

  • Willingness to complete hospice volunteer training within six months of hire.

  • Successful completion of a background check and adherence to confidentiality policies.

  • Demonstrates excellent organizational and time management skills, an ability to meet firm deadlines, and the flexibility to change priorities as needed.

  • Excellent interpersonal, verbal and written communication skills, and the ability to exude a sense of warmth and compassion when answering the phone and working with others.

  • Ability and willingness to travel off-site for business-related errands.

Physical Demands/Conditions/Requirements

  • Work is performed in a general office environment. Full range of physical mobility including manual dexterity, carrying, lifting, standing, sitting, stooping, reaching and walking is required. Lifting up to 25 pounds is required.

Benefits Include

  • Flexible schedule

  • Paid time off

  • Up to 3% match to SIMPLE IRA after one year

  • Dental insurance

To apply, please send cover letter and resume to sarahs@hvwa.org.

Hospice Volunteers of Waterville Area does not discriminate in its employment on the basis of  race, creed, religion, color, ancestry, citizenship, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, age, disability, genetic information, service in the military, national origin or any other characteristic protected by applicable federal, state or local laws and ordinances. Hospice Volunteers of Waterville Area is an equal opportunity employer and operates in accordance with federal and state laws.