Job Openings

Hospice and Bereavement Services Coordinator

We are seeking a 32 hour/week Hospice and Bereavement Services Coordinator to manage our volunteer and direct service programs. This position works closely with the Executive Director and Child and Youth Services Coordinator to determine and implement services for hospice and bereavement clients. The ideal candidate will be familiar with the hospice philosophy and grief support services, exhibit compassion and sensitivity in working with clients and families, work well with colleagues and volunteers in a collaborative atmosphere, and have strong project management and organizational skills.

Job Responsibilities

  • Recruiting, training and supervising volunteers for the hospice and bereavement programs.

  • Conducting initial assessments with clients and caregivers and assigning volunteers based on client/family needs.

  • Overseeing the organization’s bereavement services, including coordinating support groups and providing one-on-one grief support.

  • Maintaining files, records, and other data according to state and federal regulations, organizational policies, and best practices.

  • Maintaining a resource library for clients, volunteers and the wider community.

  • Coordinating an Interfaith Memorial Service and Camp Ray of Hope, a weekend retreat for grieving families.

  • Engaging in community education and outreach through presentations and participation in community events.

  • This position reports to the Executive Director and supervises the Child and Youth Services Coordinator position.

 

Qualifications

  • Bachelor’s degree, preferably in social work, sociology, psychology, nursing or a related field; equivalent professional experience will also be considered

  • Willingness to complete hospice volunteer training within six months of hire

  • Working knowledge of hospice and grief support services

  • Valid Maine driver’s license, reliable transportation, and a willingness to travel throughout our service area

  • Successful completion of a background check and adherence to confidentiality policies

  • Competency with Microsoft Office and database management

  • Experience supervising others preferred

 

Physical Demands/Conditions/Requirements

Work is performed in a general office environment. Some travel to client locations is required.  Full range of physical mobility including manual dexterity, carrying, lifting, standing, sitting, stooping, reaching and walking is required. Light lifting (up to 15 pounds) is required.

To apply, please send cover letter and resume to sarahs@hvwa.org.

Office Manager/Bookkeeper
We are seeking an experienced Office Manager/Bookkeeper for 32 hours per week to manage the daily financial and administrative activities of the organization. The key components of this position include:

  • Overseeing the day-to-day operations of the office, including answering the phones, maintaining filing systems, ensuring licenses remain up to date, facilitating repairs and software updates on office equipment and computer systems, ordering supplies, and working with other staff to create a professional, welcoming atmosphere.

  • Bookkeeping and financial tracking, including managing accounts payable and receivable, reconciling daily resale shop sales, preparing monthly financial statements, grant tracking, filing state sales tax, maintaining payroll and sales tax records, and working with the executive director to develop and monitor annual budget.

  • Fundraising support, including assisting with special events, the annual appeal and the town solicitation process, maintaining the donor database, processing donations and sending acknowledgment letters.

  • Maintaining confidential personnel records and providing other HR support as needed.

  • Coordinating a great team of office, special event, and resale shop volunteers.

Qualifications

  • Degree in business administration, accounting, finance or relevant professional experience.

  • 3+ years of bookkeeping experience. Experience in the non-profit sector preferred.

  • Proficient with QuickBooks and Microsoft Office Suite.

  • Willingness to complete hospice volunteer training within six months of hire.

  • Successful completion of a background check and adherence to confidentiality policies.

  • Demonstrates excellent organizational and time management skills, an ability to meet firm deadlines, and the flexibility to change priorities as needed.

  • Excellent interpersonal, verbal and written communication skills, and the ability to exude a sense of warmth and compassion when answering the phone and working with others.

  • Ability and willingness to travel off-site for business-related errands.

Physical Demands/Conditions/Requirements

  • Work is performed in a general office environment. Full range of physical mobility including manual dexterity, carrying, lifting, standing, sitting, stooping, reaching and walking is required. Lifting up to 25 pounds is required.

To apply, please send cover letter and resume to sarahs@hvwa.org.

Hospice Volunteers of Waterville Area does not discriminate in its employment on the basis of  race, creed, religion, color, ancestry, citizenship, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, age, disability, genetic information, service in the military, national origin or any other characteristic protected by applicable federal, state or local laws and ordinances. Hospice Volunteers of Waterville Area is an equal opportunity employer and operates in accordance with federal and state laws.